Picas are often used for fixed horizontal measurements (most often column width). Typographers would have traditionally referred to a type setting as 12/16 which would mean a 12 point type with 16 point leading or line spacing.Ī pica is slightly less than 1/6 inch and contains 12 points. Points are the measurement unit most often used in printed publications created by graphic designers to indicate the size of type (font size) as well as the space between lines (this would be line spacing in Word but is called leading in many other programs). This is rounded up for practical reasons. The two units of measurement most commonly used for typesetting and design are points and picas.Ī point is equal to 1/72 inch (72 points in an inch). If the Ruler is not displayed, click the View tab in the Ribbon and ensure the Ruler check box is checked. Beside Show measurements in units of, choose inches, centimeters, millimeters, points or pics from the drop-down menu.īelow is the Word Options dialog box with the option to change measurement settings:īelow is the Ruler in Microsoft Word in inches:īelow is the Ruler in Microsoft Word in centimeters (cm):.Scroll down to the Display group in the panel on the right.Click Advanced in the categories on the left.To change the measurement system in Word from centimeters to inches or to another unit of measure: Recommended article: How to Hide Comments in Word (or Display Them)ĭo you want to learn more about Microsoft Word? Check out our virtual classroom or in-person Word courses > Change the measurement system in Word for all documents Word and most graphic design programs support points, picas and other units and it is easy to convert from one unit to another. Unless the client or publication has a specific requirement for a type of measurement, most Microsoft Word users measure in inches or centimeters. Changes in the measurement system will affect Word's Ruler as well as various dialog boxes (including the Paragraph dialog where you can change paragraph indents). You can choose inches, centimeters, millimeters, points or picas. If you'd prefer to work in inches rather than cm (centimeters) or vice versa, simply change the measurement system in Word's Options. You can easily change the measurement system units in Microsoft Word for all of your documents. If the Provide Feedback with Animation option is not selected, then the ruler is not displayed, even if it is selected on the View menu.Changing the Measurement Units for Your Word Documents (Inches to Centimeters or Vice Versa)īy Avantix Learning Team | Updated May 19, 2023Īpplies to: Microsoft ® Word ® 2010, 2013, 2016, 2019, 2021 and 365 (Windows) If you have Provide Feedback with Animation selected, the ruler always appears as a thin gray line, even if it is selected on the View menu. Online Layout view, which is available only in Word 97, is a bit different. It is not available in Outline or Master Document view. It is also available with the Document Map turned on. This behavior of the rolled-up ruler is available in Normal, Web Layout (Word 2000 and later), Page Layout (Word 97), and Print Layout (Word 2000 and later) views. When you subsequently move the mouse pointer away from the ruler, it rolls back up to the thin gray line. If you position the mouse pointer over the gray line for a short period of time (about the time it takes to normally display a Tool Tip), the ruler becomes visible. What happens is that with the ruler turned off (again, from the View menu), it "rolls up" to a thin gray line that appears just below the toolbar. If the Provide Feedback with Animation check box is selected, the ruler is available even when turned off-at least in some of the views. Select Options from the Tools menu, then make sure the General tab is selected. This availability is controlled by a rather obscure setting in Word. The ruler is not visible if you are using the Outline or Master Document views.Įven with the ruler turned off, it may still be available to you. It is also visible if the Document Map is turned on. In reality, the ruler is only displayed in Normal, Page Layout (Word 97), Print Layout (Word 2000 and later), and Web Layout (Word 2000 and later) views. When this option is selected, the ruler is visible most of the time. You can control the availability of the ruler by using the Ruler option on the View menu. You may not know it, but the behavior of the ruler is fairly complex, and is affected by several settings in Word. Most people who do a lot of work with Word utilize the horizontal ruler that appears just below the toolbar at the top of your document.
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